AmeriCorps Member – Volunteer and Service Coordinator

Groundworks Drop In Center, Brattleboro, VT.

This position is part of the Vermont Housing & Conservation Board AmeriCorps (VHCB AmeriCorps). The VHCB AmeriCorps program supports the innovative dual-goal approach to creating stable affordable housing opportunities for Vermont residents while preserving the natural and working landscape. VHCB is a national service program that places AmeriCorps members with non-profit housing or land and energy conservation organizations around the state.

The Drop in Center is a program of Groundworks Collaborative, whose mission is to provide ongoing support to families and individuals facing housing and food insecurities. The goal of this position is to enhance the services available by recruiting and organizing volunteer and maintaining and organizing donations.

Essential Functions:

  • Recruit volunteers for seasonal overflow shelter, food shelf and seasonal projects.
  • Maintain regular communications with volunteers, including scheduling regular meetings of volunteers, 1:1 support, and project identification and matching.
  • Manage volunteers through regular scheduling, on boarding, training, and direct supervision.
  • Maintaining and processing of all walk-in and one time donations made to the community closet of clothing, household items, and personal care items.
  • Coordinating and organizing annual volunteer appreciation event.

Marginal Functions:

  • Assist in the operation of the food shelf as needed if volunteers call out. Responsibilities include: stocking shelves, checking clients in, assisting clients with shopping, and picking up food from the Vermont Foodbank and local grocery stores.
  • Assist with the organization of annual Groundwork’s community outreach events: Hike for the Homeless, Day of Caring, Empty Bowls, Camp for a Common Cause.

Desired Qualifications:

  • Must demonstrate respect for people of different backgrounds (educational, social, economic and cultural) and life experiences.
  • Human services experience, especially working with low-income or diverse populations, desired.
  • Must be self directed and comfortable working in a dynamic environment.
  • Strong interpersonal and communication skills, especially ability to work effectively as a part of a creative team.
  • Flexibility, patience, openness, and a sense of humor are a must.
  • Proven ability to handle stressful situations.

Minimum Qualifications:

  • Be US citizen or have permanent resident status (call with questions about this);
  • Be at least 18 years of age upon entering the Pre-Service Orientation (there is no upper age limit), or 17 years of age with written parental permission that has been verified by phone;
  • Be a high school graduate or have a GED certificate, or be willing to work towards their GED as part of service-year. A candidate may not drop out of high school to join AmeriCorps. If a member has a documented medical reason/professional opinion why they cannot finish high school, they might be eligible; call in this case;
  • Has not been convicted of murder or sexual assault and is willing to undergo an National Service Criminal History Check
  • Be committed to the VHCB AmeriCorps program, and its ethic of service and personal and professional development of its participants;
  • Have the ability and enthusiasm to drive to, attend, and participate in required trainings and events, and be prepared to drive up to 2-3 hours each way.
  • Willingness to participate in support and collaborate with fellow VHCB AmeriCorps members, and members from other AmeriCorps Programs.
  • Willingness to participate in a self-designed Independent Service Project and other VHCB AmeriCorps Program Initiatives.

Additional Information:

This position includes work indoors and outdoors, and primarily functions Monday-Friday 9am-5pm.

Position begins September 11th, 2017 and ends August 10th, 2018.

This position is Full Time: Requires 1,700 hours and serves approximately 40 hours per week for 11 months. Member will receive a living allowance of $17,850 (pre-tax), and an education award of $5,815 (pre-tax) upon successful completion of service. Other benefits include health insurance, federal school loan forbearance, and various training opportunities.

This position does have recurring access to vulnerable populations (youth, persons over 60, individuals with disabilities).

To Apply : http://www.vhcb.org/americorps/menu_events/positions/

Application deadline: August 16, 2017

Additional information on AmeriCorps is available at www.americorps.org.

The Vermont Housing & Conservation Board (VHCB) is sponsoring this AmeriCorps position through their AmeriCorps Program. VHCB is an Equal Opportunity Employer. Positions are open to all applicants without regard to race, color, national origin, ethnicity, disability, age, gender, gender identity, sexual orientation, political affiliation, veteran’s status, religion or creed.

AmeriCorps Member – Volunteer and Service Coordinator

Groundworks Shelter, Brattleboro VT

This position is part of the Vermont Housing & Conservation Board AmeriCorps (VHCB AmeriCorps). The VHCB AmeriCorps program supports the innovative dual-goal approach to creating stable affordable housing opportunities for Vermont residents while preserving the natural and working landscape. VHCB is a national service program that places AmeriCorps members with non-profit housing or land and energy conservation organizations around the state.

Groundworks Shelter is a program of Groundworks Collaborative, whose mission is to provide ongoing support to families and individuals facing housing and food insecurities. The goal of this position is to enhance the services available by recruiting and organizing volunteers, supporting shelter residents, and creating programming opportunities for the shelter.

Essential Duties of Position:

  • Provide residents with on-going support as they work towards achieving their goals, including some resume writing, budgeting and completing housing applications.
  • Contact Residents at regular intervals after they have left the shelter to collect data on impact of shelter stay on sustainable housing.
  • Recruit and manage volunteers to support shelter operations.
  • With direction from Case Management team
  • Complete housing applications
  • Support residents with daily chores
  • Maintain and supervise resident access to medication
  • Attend staff and support meetings, including: weekly staff meeting; weekly clinical supervision; and daily shift change meeting
  • Maintain case notes on a daily basis using shared Google Drive documents.
  • Screen (via telephone or face-to-face) individuals and families seeking shelter at Groundworks Shelter, and maintain complete and accurate screening information.

Marginal Duties of Position:

  • Implement new programming and service projects for residents including peer support groups, life skills and recreational groups. Examples of workshops include resume writing, check balancing, walking club.
  • Assist with intake process, forms and record keeping as needed.
  • Assist with outreach special events.

Desired Qualifications:

  • Must demonstrate respect for people of different backgrounds (educational, social, economic and cultural) and life experiences.
  • Human services experience, especially working with low income or diverse populations.
  • Must be self-directed and comfortable working in a dynamic environment.
  • Strong interpersonal and communication skills, especially ability to work effectively as part of a creative team.
  • Flexibility, patience, openness and a sense of humor are a must.
  • Proven ability to handle stressful situations.

Minimum Qualifications:

  • Be US citizen or have permanent resident status (call with questions about this);
  • Be at least 18 years of age upon entering the Pre-Service Orientation (there is no upper age limit), or 17 years of age with written parental permission that has been verified by phone;
  • Be a high school graduate or have a GED certificate, or be willing to work towards their GED as part of service-year. A candidate may not drop out of high school to join AmeriCorps. If a member has a documented medical reason/professional opinion why they cannot finish high school, they might be eligible; call in this case;
  • Has not been convicted of murder or sexual assault and is willing to undergo an National Service Criminal History Check
  • Be committed to the VHCB AmeriCorps program, and its ethic of service and personal and professional development of its participants;
  • Have the ability and enthusiasm to drive to, attend, and participate in required trainings and events, and be prepared to drive up to 2-3 hours each way.
  • Willingness to participate in support and collaborate with fellow VHCB AmeriCorps members, and members from other AmeriCorps Programs.
  • Willingness to participate in a self-designed Independent Service Project and other VHCB AmeriCorps Program Initiatives.

Additional Information:

Service Conditions: This position location is in our full time year round homeless shelter and work will be completed in the office, community house space, resident rooms, in the grounds surrounding the shelter, and in the community.

Position begins September 11th, 2017 and ends August 10th, 2018.

This position is Full Time: Requires 1,700 hours and serves approximately 40 hours per week for 11 months. Member will receive a living allowance of $17,850 (pre-tax), and an education award of $5,815 (pre-tax) upon successful completion of service. Other benefits include health insurance, federal school loan forbearance, and various training opportunities.

This position does have recurring access to vulnerable populations (youth, persons over 60, individuals with disabilities).

To Apply : http://www.vhcb.org/americorps/menu_events/positions/

Application deadline: August 16th, 2017

Additional information on AmeriCorps is available at www.americorps.org.

The Vermont Housing & Conservation Board (VHCB) is sponsoring this AmeriCorps position through their AmeriCorps Program. VHCB is an Equal Opportunity Employer. Positions are open to all applicants without regard to race, color, national origin, ethnicity, disability, age, gender, gender identity, sexual orientation, political affiliation, veteran’s status, religion or creed.

Substitute Shelter Advocate

Part- Time: Non-Exempt

Summary

The Substitute Shelter Advocate is responsible for engaging with residents and maintaining an atmosphere conducive to effectively achieving the Shelter’s purpose:  Supporting residents (families and individuals) as they secure stable housing.  Each resident living at the Shelter works with a Case Manager on a case plan to achieve sustainable housing. The Advocate supports their work by helping to complete housing applications and searches, job searches, transitions in and out of the Shelter, and more.  Residents may need support with interpersonal conflicts from time to time, and Advocates have a profound influence on the creation of community and culture within the Shelter.

Primary Responsibilities

Shelter Oversight

  • Assist residents in meeting goals they have set with their case manager
  • Assist Case Managers with resident case management, including: daily check-ins to monitor resident well-being; assisting residents in meeting daily goals and requirements; and supervising resident access to medication.
  • Support residents with daily chores, and complete cleaning projects as needed.
  • Maintain an orderly and safe environment by consistently implementing Shelter rules and mediating conflicts between residents.  

Data Entry

  • Maintain case notes on a daily basis using shared Google Drive documents.
  • Screen (via telephone or face-to-face) individuals and families seeking shelter beds, and maintain complete and accurate screening information.   

Desired Qualifications

  • Education:  BA in Human Services or related field required
  • Experience:  1-3 years’ experience working in human services with vulnerable populations.  Experience working with homeless populations or in the substance abuse field highly desirable.  Computer experience necessary
  • Skills: Strong interpersonal and communication skills and an ability to effectively work as part of a collaborative team, effectively manage stressful situations, work well with people of different backgrounds and education levels, and effectively communicate with other agencies and professionals.

Key Competencies

  • Must demonstrate respect for people of different backgrounds (educational, social, economic, and cultural) and life experiences
  • Must have the ability to exhibit empathy while maintaining professional boundaries.
  • Must be flexible and able to multitask in a fluid and fast-paced work environment.
  • Must have ability to actively listen and accurately record resident feedback.

Hiring Process

  • Successful candidates can expect to interview with the Shelter Director and a variety of other Groundwork’ers.
  • Selected candidates will then “shadow”over the course of 2-3 full shifts.

Compensation:

  • This hourly position pays  $12 per hour
  • Seltzer and access to The Snack Drawer

Schedule:

  • The office is staffed from 8am-11pm, 365 days per year, and as such, Substitute Advocates are needed on a variety of shifts.  

Please email a letter of interest and resume to Lee at:  ltrapeni@GroundworksVT.org

 

Business Manager

Full-time:  Exempt

Summary
The Business Manager is a Leadership Team position that is responsible for making sure the organization stays on track with the management of Finance, Human Resources, and business services. The BM’s job is to manage the administrative and financial resources of Groundworks, making sure we keep our doors open, along with creating a great place to work, and possessing a passion to carry out our mission now and into the future.  

There are a number of important aspects to this position, including: broad responsibility for fiscal planning, financial records and reporting, cash management (investment oversight, and the management of institutional debt), as well as responsibility for the budgeting process, financial analysis, risk management, and certain key administrative and auxiliary functions. The position is primarily focused on fiscal systems and support, but as is often the case with nonprofits, there are other vital – but only tangentially related – functions that also fall under the BM’s responsibility, including: supervision of the Representative Payee program, HR administration, and IT support.

This is a full-time position with excellent benefits – including intangibles such as working with a dynamic and creative organization with a vitally important mission. The Business Manager reports to the Executive Director, and has key responsibilities to support the Leadership Team.

Finance

  • Establishes and maintains fiscal operations/systems to effectively steward agency resources
  • Supervises the Bookkeeper, and ensures effective bookkeeping, accounting, and reporting system practices are in place and operating effectively
  • Prepares a variety of financial reports, providing analysis, projecting budgets and financial outcomes, and proactively addressing foreseeable issues and problems
  • Manages cash flow projections
  • Provides cost controls and asset management
  • Assists in the development of the agency’s annual budgets
  • Provides oversight for Accounts Payable and Accounts Receivable
  • Performs all monthly financial reporting procedures and systems
  • Provides project management for agency’s annual audit – preparing reports and documents as needed by Finance Consultant
  • Manages grant contracts
  • Responsible, in collaboration with ED and Program Directors, for submitting grant requests and reports in a timely and accurate manner
  • Collaborates with Development team to devise policy and practices to ensure accuracy of asset tracking and allocation and ensure successful fundraising campaigns
  • Collects timesheets and oversees/approves bi-weekly payroll

Business Administration

  • Supports Facilities Committee in managing ongoing maintenance projects
  • Provides facilities oversight – securing and troubleshooting utilities, vendors, etc.
  • Orders and distributes office supplies for all agency locations
  • Collects and distributes all mail
  • Manages petty cash distribution and policy
  • Makes weekly bank deposits

Representative Payee Program

  • Oversees and supervises Rep Payee program and staff  
  • Provides program guidance, aid in connecting Rep Payee to other internal/external program resources, and provides direct support for challenging client issues as they arise
  • Provides fiscal oversight, policy development, and Social Security program compliance evaluations

Human Resources

  • Serves as chief compliance officer to ensure proper personnel policies and all coverages are accurate and up to date
  • Assists ED and board committees with policy development; ensuring current policies are reflective of law and practice
  • Researches, negotiates and contracts for benefits in collaboration with providers
  • Coordinates and oversees on-boarding of new hires (ensuring complete paperwork, securing benefits, etc), employment transitions, and recruitment
  • Updates staff on changes in benefits, updates and developments

Technology (IT)

  • Provides oversight of IT equipment, systems and operations
  • Sets up and maintains employee email accounts and cell phones
  • Troubleshoots issues and liaises with contractors where appropriate

Leadership Team and Board of Directors Support

  • Provides insightful financial and HR input on key strategic decisions
  • Represents organization in establishing and maintaining strategic collaborations
  • Contributes to establishing and maintaining values, policies and process for agency programs
  • With ED, provides Board of Directors with information they need to make effective decisions
  • Coordinates and facilitates (in collaboration with ED) monthly Board Finance Committee meetings

Desired Qualifications

  • BA in business administration and or a related field OR 3-5 years related experience
  • Experience and skill in establishing fiscal systems – systems analysis
  • Experience in office administration and human resource management a plus

Key Competencies

  • Excellent communication and interpersonal skills
  • Sense of humor
  • Ability to work creatively with finances in a field that is resource-scarce
  • Excellent organizational skills
  • Ability to work on multiple projects across multiple locations simultaneously, with grace and a sense of humor
  • Experience working with vulnerable populations
  • Demonstrated ability to take initiative and work without direct supervision
  • Experience at effectively setting up systems to work with and maintain multiple streams of funding – restricted/unrestricted – for multiple budgets
  • Ability to maintain healthy boundaries and self-care

Hiring Process

  • Successful candidates can expect 2-3 interviews with a variety of Groundwork’ers.
  • Ideally, candidates are able to start early- to mid-August, but we will continue to keep the position open until we find the right fit.

Compensation

  • The salary range is high $30K to mid-$40K, depending on experience and qualifications
  • Complete individual health insurance benefits, including a high-deductible plan with a Health Savings Account to cover the deductible
  • 4% match on a 403b retirement plan after one year of employment
  • Time off – 26 days of paid time off, as well as 12 sick days
  • Seltzer and access to The Snack Drawer

Schedule

  • Primarily 9am-5pm Monday – Friday
  • Occasional evening commitments
  • Longer days may sometimes be necessary to complete work or to meet deadlines
  • We do our best to support a healthy work/life balance, and some have called a Leadership Team position at Groundworks a lifestyle choice, not just a job!

 

Please email a letter of interest and resume to Josh Davis: info@groundworksvt.org

 

 

Equal Opportunity Employment

Business activities such as hiring, promotion and compensation of employees, are all conducted without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age and any other factor that the law protects from employment discrimination.   In respecting and valuing the diversity among our employees, and all of those with whom we do business, all Groundworks staff are expected to ensure a working environment that is free from all forms of harassment.